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TOWN OF ROCHESTER Link to Town Board Meetings
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Link to Town Board Meetings |
Links to September 11 Board Meeting; September 11 Sewer Utility Board Meeting; September 27 Joint Board Meeting
September 11, 2006 REGULAR BOARD MEETING 7:00 p.m.
Meeting was called to order at 7:00 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Betty Novy, Clerk-Treasurer, Christopher Birkett, Public Works Supervisor, and John Tierney, Engineer, were also present.
Pledge of Allegiance.
Mike moved, 2nd by Gary to approve minutes of the August 14, 2006 meeting as printed. Motion carried.
Gary moved, 2nd by Mike to approve September disbursements as follows. Motion carried.
Town General Fund Disbursements:
Rochester Sewer Utility District #1 Disbursements:
Treasurer’s Report. Betty Novy read the report as follows:
Betty reported on a National Incident Management System (NIMS) compliance worksheet due to Racine County Emergency Management earlier in the month. A summary of training requirements was reviewed. The status of departmental compliance was reported as follows:
Additionally, anyone involved in emergency planning is required to take all course levels through ICS-800. Upon completion of training, another requirement will be to revamp the Emergency Operations Plan so it is consistent with NIMS operating standards and guidelines. Betty reported that she and Dick Bosworth (Fire Chief) set a goal for six months for at least a few individuals to achieve all levels of training. At that time, a committee will be formed to update the plan. Mike, Paul and Gary all agreed to take the necessary online NIMS courses.
Sheriff’s Department. A written report was submitted showing the following statistics for August: one accident; seventeen speeding citations, thirteen traffic citations, four parking citations and twenty-one warnings were issued. Complaint statistics were as follows: twenty-six complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with twenty-three additional complaints, originated forty on his own, and performed follow up on ten. He reported twenty-one work days, 173.25 hours and 1,884 miles driven. Seventeen foot patrols were conducted. Deputy Prochaska reported on recent vandalism on N. River Road. There is a suspect in the case. Honey Lake has also been having some problems. He is encouraging residents to call the Sheriff’s Department when incidents occur, rather than after the fact. He is now paying special attention to after school traffic. Paul Beere noted three OWI offenses last month and questioned if there was a specific location where these are happening in the Town. Deputy Prochaska indicated there is no specific pattern. It tends to be people traveling through the community rather than local residents.
Public Works Department. Christopher Birkett reported on the following monthly activities:
Engineering Report. John Tierney read his project report as follows:
John reported on review of sewer televising tapes. There are two areas where the pipe is disjointed, however there is no obstruction to flow. These areas should be watched in the future. There is one clay pipe that needs to be fixed on Beck Drive that is within ten feet of a manhole. Grease build up was noted in the pipe near Burger King. The building inspector should inspect their grease traps to make sure they are working. One lateral service was blocked with roots. Gary Beck knew of this location and indicated the house is soon to be torn down. Manholes on Hickory and Walnut appeared to have open holes and should be checked for leaks. Manhole covers could be additional sources of infiltration. Additional discussion was tabled until the Sewer Utility Board meeting was convened.
Counter Proposal to Solid Waste/ Recycling Contract: Veolia Environmental Services
Betty reported the contract was last discussed in June. Two proposals were reviewed, one from Onyx Waste starting at $10.76 per unit per month with an inflationary factor built in over an eight year contract and one from Waste Management for $11.58 per unit per month for three years. The motion was to approve the contract renewal with Onyx at $10.76 per month for three years. In the meantime, Onyx changed their name to Veolia Environmental Services. A counter proposal was reviewed stating terms for July 1, 2006 at $10.76, the current rate; July 1, 2007; $10.76 plus CPI; and July 1, 2008 at Previous year base plus CPI. Veolia’s representative, Chuck Ott discussed these terms with the Board. Mike moved, 2nd by Paul to approve a three-year contract with Veolia subject to the following terms:
Motion carried.
“Snowplowing Contract Amendment”: C & C Asphalt, LLC
Mike moved, 2nd by Gary to approve an amendment to the snowplowing contract with C & C Asphalt, LLC to reflect a 3% increase to hourly equipment rates for the 2006-2007 snowplowing season. Motion carried.
Shouldering Proposals for Royal Hill Drive, Royal Hill Court and Hunters Glen Road
Chris Birkett reported only two quotes were received. He is still waiting for a third. Gary moved, 2nd by Mike to table shouldering proposals until the October meeting. Motion carried.
Resolution #6-2006 “Town of Rochester Resolution as to Cooperative Boundary Agreement” (with Village of Rochester and Town of Burlington)
A copy of Town of Burlington’s resolution was reviewed. Paul moved, 2nd by Mike to adopt Resolution #6-2006. Motion carried.
Resolution #7-2006 “Town of Rochester Resolution as to Schedule of Deposits”
Betty reported the bond schedule acts as a “quick reference” tool for Town ordinances giving any officer serving the Town a guideline for fines. There was brief discussion on the amount and types of violations subject to fine in Town ordinances; however, it was noted this document only summarizes what is already in place. If changes are to be made, ordinances must be or amended or repealed through another process. Gary moved, 2nd by Paul to approve Resolution #7-2006 establishing a Bond Schedule. Motion carried.
Release of Letter of Credit: Fox River Prairie Subdivision
John Tierney reported that Golden Fields Development had replaced all damaged sidewalk squares found during the warranty inspection. It was noted some additional cracked or damaged squares had been found since inspection, however the developer could not be held accountable since they were identified after the warranty period. The additional cracking was not found to be hazardous at this time but should be monitored in the future. Paul moved, 2nd by Gary to release the $10,000.00 balance of Fox River Prairie’s Subdivisions letter of credit. Motion carried.
Set date and time for Trick or Treat
Betty reported the Village of Waterford scheduled Trick or Treat for Sunday, October 29th from 4:00 to 7:00 p.m. and the Town of Waterford scheduled for Halloween, October 31st, a Tuesday) from 4:00 p.m. to 6:30 p.m. The Village of Rochester had not yet met to determine a time. Mike moved, 2nd by Paul to set Trick or Treat time for Sunday, October 29th from 4:00 to 7:00 p.m. Motion carried.
Set date for Town Budget Hearing
The budget hearing was set for Thursday, November 16, 2006 at 7:00 p.m.
September Newsletter presented for correction or additions
Mike requested the Land Use Plan meeting article clarify open space as contiguous and that the full Open Space definition and examples, that will be included in the plan as an Appendix, be included in the newsletter. Betty indicated there was not enough space for the full definition, but would refer readers to the website for further explanation or explain a handout will be available at the meeting defining the term. Consensus of the Board was to approve the newsletter for distribution with those changes.
Period for Public Comment. There was none.
Gary moved, 2nd by Paul to adjourn at 8:28 p.m. Motion carried.
Respectfully submitted,
Betty J. Novy, CMC Clerk-Treasurer
September 11, 2006 ROCHESTER SEWER UTILITY DISTRICT #1 8:30 p.m. BOARD MEETING
Meeting was called to order at 8:30 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Betty Novy, Clerk-Treasurer, Christopher Birkett, Public Works Supervisor, and John Tierney, Engineer, were also present.
Sewer Televising Report and recommendation for repairs.
John Tierney reported the pipe between Manhole 6 and Manhole 10 on STH 20 is in need of repair. He recommended Visu-Sewer be contacted for an estimate. There are several rise pipe connections (12 o’clock position) that showed clear water draining into the sewer. It was hard to tell whether this was infiltration or normal use. There were no obvious issues found that explain the amount of infiltration being charged to the Sewer Utility. Options for further investigation were identified as requesting permission from Western Racine County Sewerage District (WRCSD) to televise their lines on N. River Road and Evergreen Drive west of Beck Drive; or installing temporary flow meters to monitor flow and work with WRCSD to identify the best places to do that. John will talk to metering experts at Baxter-Woodman to determine feasibility, cost and recommendations on where and how long to have meters in place. Gary will talk to Vince Klemko, the Town’s WRCSD representative, about obtaining the Sewer District’s permission to televise their lines. Chris Birkett will call Visu-Sewer to get a price on sewer repair and check sewer manholes throughout the district for leaks.
A Sewer District meeting is to be scheduled immediately after the regular Board meeting in October to further discuss these options.
Gary moved, 2nd by Mike to adjourn at 9:05 p.m. Motion carried.
Respectfully submitted,
Betty J. Novy, CMC Clerk-Treasurer
SEPTEMBER 27, 2006 Special Joint Village and Town Board Meeting 7:00 p.m.
Meeting was called to order at 7:00 p.m., with Beck, Weinkauf and Beere from the Town Board; and Denman, Kumbier, Henning, Tamblyn and Pattengale present from the Village Board. Village Trustees Weidert and Stapleton were absent. Betty Novy, Clerk-Treasurer (Town and Village), was also present.
Rochester Volunteer Fire & Rescue Co 2007 Budget Proposal
Dick Bosworth, Fire Chief, and Mike Kempken, Treasurer, presented Town and Village Boards with their 2005-2006 annual report and 2007-2008 budget proposal.
The 2005-2006 annual report contained the following statistics:
Mike explained a new format to the budget proposal. They now include a spreadsheet showing actual expenses and budget figures from previous years. The budget request for 2007-2008 is $113,400 in anticipated expenses minus (-) $10,450 in anticipated revenues ($102,950). This represents a 2.6% increase from the 2006 funding proposal.
Dick reported a total of thirty-four fire and rescue volunteers. They gained five volunteers since last year, but lost two. They could probably use five additional volunteers, but consider themselves to be in good shape at the present moment.
Discussion turned to a request to repair the concrete approach to the fire station. Dick reported on two estimates. One ranged from $7,650 to $8,550 dependent on whether the slab was six or eight inches thick. The other was $4,850 to do one-half of the area. It was noted no rebar was installed to secure the concrete to the garage floor when it was installed. The concrete has since shifted and there is a substantial drop off at the garage entrance.
Additional building issues were identified. Two of the steel doors are rusting and will have to be replaced. However, this can wait another year. Only one layer of asphalt was installed in the drive and parking area. The asphalt is deteriorating badly. A request was made to resurface the parking area, possibly including this with one of the Town or Village’s street projects in upcoming years.
Dick indicated the cement repair should be done this year. The Fire Department is able to pay for a portion, but asked for an additional $4,000 from the Town and Village towards the work.
Weinkauf moved, 2nd by Beck for the Town and Village to pay $4,000.00 towards repairing the concrete out of their General Building Outlay budget categories. Motion carried (approved by both Town and Village Boards).
Rochester Public Library 2007 Budget proposal
Mary Stapleton, Library Director; and Beverly Jensen, Rachel Wolf, Arlouene Mulvey and Jill Haubrich, Library Board members; were present representing the Rochester Public Library. Bernie Bellin and Jane Babik were present representing the Lakeshore Library System Board.
Mary Stapleton addressed Town and Village Boards presenting a report of activities and a proposed 2007 Budget. She presented information on circulation, number of visits and number of internet users. 2005 circulation figures show an increase of 39% from 2004 to 2005, with an additional projected increase of 14% in 2006. Number of visits increased 32% from 2004 to 2005, with an additional projected increase of 8% in 2006. Internet users increased 92% from 2004 to 2005, with an additional projected increase of 42% for 2006.
In 2005, there were 21,529 resident (Town and Village) visits to the Library which resulted in 30,269 books, videos and audio books being borrowed. 11,933 items were loaned through the Lakeshores Library System inter-library loan program and 9,547 items were loaned to patrons through the State of Wisconsin inter-library loan program. 209 programs were held for children and adults with attendance exceeding 4,810. 280 children registered for the summer reading program, 146 of whom were 5 years or younger with total attendance exceeding 1,838. 3,703 citizens used the six Internet workstations.
Mary reported a substantial increase in revenue from the Lakeshores Library System Resource Grant. The funding increase was granted because of increased circulation by the Rochester Library to residents of municipalities that do not have their own library. The increase is over $14,000. Because of this increase and a change in how Racine County funds libraries, the amount of funding requested from both the Town and Village of Rochester for 2007 remained at the same level as 2006.
Mary was questioned on the increase for Building Repair and Maintenance in the 2007 budget. Mary reported there was a leak in the roof over the men’s restroom. Wallpaper and ceiling tiles need to be replaced. She may also replace the countertop and sink if funds allow. Under “Office Expense”, an increase of $2,400 is budgeted. Mary intends to purchase two laptop computers for use by internet patrons. Wireless networking in the library allows for their use in that way.
Bernie Bellin was asked to explain the change in Racine County funding. Bernie reported the County used to determine budget allocations to the Lakeshores System by utilizing a mill rate calculation. Beginning this year, instead of singling this budget item out that way, they included it as another line item in their budget. In the past, the Town of Rochester’s contribution to the Library budget was determined by multiplying its equalized value times this library mill rate. From now on, budget requests will instead be determined by need. Jane Babik further explained State Statues still mandate the contribution be no less than the average of the previous three years allocation. This applies to both the County and the Town.
Boundary Agreement Committee Assignments
Novy reported Resolutions have now been passed by the City of Burlington; Town of Burlington and Town of Waterford indicating their willingness to participate in the Cooperative Boundary Agreement process. Town of Spring Prairie and Town of Dover have acknowledged receipt of the request, but have not yet formally considered it at a Board meeting. The Village of Waterford’s new administrator, Rebecca Ewald, had called regarding legal representation. She indicated she would get back to us after doing some more research.
Consensus of the Boards was that boundary agreement committee members originally appointed (Gary Beck, Chris Denman, Bill Weidert, Mike Weinkauf and Betty Novy) continue to work with all the municipalities. However, Village of Waterford is to be contacted again regarding their willingness to participate. Correspondence is also to be sent to Assembly Representative Robin Vos questioning whether there was some way he could help to get this done for us…”a Caledonia solution”.
Motion made by Beere seconded by Kumbier to adjourn at 8:56 p.m. Motion carried.
Submitted
by:
Betty J. Novy, CMC Clerk-Treasurer
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