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TOWN OF ROCHESTER Link to Town Board Meetings
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Link to Town Board Meetings |
Link to: March 22 2006 Special Board Meeting Minutes
March 13, 2006 REGULAR BOARD MEETING 7:00 p.m.
Meeting was called to order at 7:00 p.m. with Paul Beere and Mike Weinkauf present. Gary Beck was absent. Paul Beere chaired the meeting.
Betty Novy, Clerk-Treasurer; Christopher Birkett, Public Works Supervisor; and John Tierney, Engineer, were also present.
Pledge of Allegiance.
Mike moved, 2nd by Paul to approve minutes of the February 13, 2006 meeting as printed. Motion carried.
Mike moved, 2nd by Paul to approve March disbursements as follows. Motion carried.
Town General Fund Disbursements:
Rochester Sewer Utility District #1 Disbursements:
Treasurer’s Report. Betty read the Treasurer’s report as follows.
Mike questioned status of sewer billings from Western Racine County Sewerage District. Gary attended a recent meeting but it was not known what affect new metering equipment will have on quarterly bills. Consensus was to wait until the next billing is received for further discussion. A special meeting of Town and Village of Rochester Boards was set up for March 22 to discuss joint purchase of an equipment truck. Betty reminded Board members of the Annual Meeting set for Tuesday, April 11th at 7:00 p.m.
Sheriff’s Department. Sergeant Kacmarcik reported the following Town and Village statistics for February: four accidents; twenty-three speeding citations, eleven traffic citations, eight parking citations and thirty-one warnings were issued. Complaint statistics were as follows: twenty complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with twenty-one additional complaints, originated twenty-one on his own, and performed follow up on ten. He reported 20 work days, 177.75 hours and 1,816 miles driven. Deputy Prochaska reported February as a quieter month, although arrests were up. A meeting for Honey Lake residents is scheduled for Wednesday, March 29th at 6:30 p.m. to discuss new enforcement procedures on private roads. Reckless driving statutes will be utilized for common traffic violations. Use of new enforcement procedures will begin in April or May.
Public Works Department. Christopher Birkett’s report was reviewed as follows:
Engineering Report. John Tierney’s project report was reviewed as follows.
Additionally, John took pictures of recent slope failure on N. Honey Lake Road. He will prepare stabilization options for the next meeting.
Western Racine County Health Department Annual Report: Cheryl Mazmanian
Cheryl Mazmanian addressed the Board. Her presentation was categorized by “Healthiest Wisconsin: 2010”, the State’s health plan, as follows: Access to services. The Health Department serves as a satellite office for Healthcare Network, offering free health care for those under 150% poverty level with no health insurance. Physicians volunteer their services. Medication is the most requested item; Adequate and Appropriate Nutrition. WIC (Women, Infant & Children) nutrition clinics are hosted at their site giving the health department the opportunity to offer free immunizations, car seat checks and parenting education programs to low income families; Environmental and Occupational Health Hazards: Lead hazard investigation programs are offered; Existing Communicable Diseases. 90.9% of two-year old children are immunized, surpassing the federal goal of 90%; High Risk Sexual Behavior. Programs are offered covering the benefits of abstinence and assertiveness. A parenting component provided outreach to 22 teen parents in 2005. Injuries and Violence. A self protection program for women was offered. Non-violence education programs were also offered to adult childcare providers. Overweight Obesity and Lack of Physical Activity. 908 people from community organizations participated in an eight week community fitness challenge where points were awarded for healthy activities. Social and Economic Factors. The “New Beginnings” program served 70 families with 422 home visits to first time parents. Human Services now court orders some families to use this service. Tobacco Use and Exposure. Both Waterford and Burlington High School teens participated in several anti-tobacco activities. Bio-Terrorism. Interim Pharmaceutical Stockpile identification is under way to identify individuals in the community that need inoculation within the first three days of an outbreak. The Health Department is in the process of identifying who will disperse medication in each community.
Jill Scheeley, Rochester’s assigned public health nurse, reported per capita costs down to $4.48 for 2005. Immunization numbers were down as more families are receiving immunizations directly from their physicians. The most common environmental complaints were animal bites. Communicable diseases were down in 2005. Teenage Births are lower than State averages. There were thirteen children born in the Town of Rochester in 2005.
Cheryl and Jill were thanked for their presentation.
Subdivision Preliminary Plat(s):
Developer: Premium Properties Ventures, LLC Engineer: Thomas Foht, P.E. (Kapur & Associates)
Betty reported on the Plan Commission’s recommended approval of both plats contingent on compliance with the following items:
Bob Riggs addressed the Board reporting existing drain tiles will be located and mapped that week. It is anticipated work on the subdivision will not start until the end of July so as not to conflict with the heron’s nesting season. Both Mike and Paul requested efforts be taken to keep thistles and weeds down before construction activities begin. Mike moved, 2nd by Paul to approve the Preliminary Plats of Rookery Landing Estates (East and West) with the same conditions of the Plan Commission. Motion carried.
Subdivision Preliminary Plat: Coyote Haven Location: 120 (block) N. Honey Lake Road Owner: Richard Mianecki; Developers: Jeff & Lisa Johnson
Betty questioned Jeff Johnson on the subdivision name. Jeff reported the name has been changed again due to a subdivision name conflict in Racine County. The new name is Coyote Territory. Betty reported on the Plan Commission’s recommended approval contingent on compliance with the following items:
Jeff reported on intended disposition of the Outlots shown on the plat. Outlot one will contain a detention pond. If not needed for stormwater detention or retention, outlots two and three will be attached to the parcel containing Mianecki’s house. Outlots four and five will be attached to abutting properties. Mike moved, 2nd by Paul to approve the Preliminary Plat of Coyote Territory with the same conditions as the Plan Commission. Motion carried.
Engineering Design Proposal to light Case/Eagle Baseball Diamonds
John Tierney presented a revised proposal with bid activities removed. Costs were lowered to $15,800 to design a baseball field lighting system for two baseball diamonds in Case Eagle Park. John indicated specifications will be written so that there will be two phases to construction. The first phase will be the most expensive as it will bring power to the site and require installation of the first row of lighting common to both diamonds. Paul moved, 2nd by Mike to proceed with design engineering to light the baseball diamonds at Case/Eagle Park. Motion carried.
Resolution #1-2006 to establish a procedure for amendment to the Town of Rochester Land Use Plan.
Mike expressed concern about limiting the procedure to times when the Land Use Plan Committee is not in session. Paul moved, 2nd by Mike to table the Resolution for consideration until the full Board is present. Motion carried.
Annexation Payment Options: Kumbier Properties
Betty reported on communication with Michelle Allender, Village of Waterford, on how to handle annexation payments for the Kumbier properties. The Town collected the 2005 tax and Waterford will not begin collecting taxes on the property until the end of 2006. State Statutes specify a five-year annexation payment that would start with the Town paying Waterford $202.57 this year (because it collected the tax); and then Waterford paying the Town $211.25 a year for the years 2007- 2011. The other option is to accept one payment of $853.68 (5 x $211.25 minus the $202.57 already collected). The one payment option needs Town Board approval as it varies from the five-year payment plan specified by State Statute. Paul moved, 2nd by Mike to accept an outright payment of $853.68 in 2007 for the annexation payment owed to the Town of Rochester from the Village of Waterford. Motion carried.
Request to use Case Eagle Baseball Diamonds: Waterford Union High School Softball
A request from Waterford High School to utilize Case Eagle baseball diamonds for the Spring Softball Season was reviewed. The High School will prepare the fields and compensate the Town for any additional costs. Paul moved, 2nd by Mike to approve use of the diamonds by Waterford Union High School. Motion carried.
A congratulatory letter should be directed to the WUHS Girls Basketball team for their representation of their school and community at the State Championship.
Set Board of Review Date; May 8, 2006 to reconvene July ?
Paul and Mike expressed preference to schedule Board of Review during an evening this year. Betty is to check with Gary if the evening of Thursday July 20th is acceptable. . Spring Newsletter presented for additions or corrections
Two items were identified for inclusion: 1) incorporate erosion control bond procedures and amounts into the building inspector’s article; and 2) include a notice of the special Honey Lake District meeting Wednesday, March 29th at 6:30 p.m.. Consensus of the Board was to approve the newsletter for distribution with these two changes.
PERIOD FOR PUBLIC COMMENT: There was none.
Mike moved, 2nd by Paul to adjourn at 8:45 p.m. Motion carried.
Respectfully submitted:
Betty J. Novy, CMC Clerk-Treasurer
March 22, 2006 SPECIAL TOWN BOARD MEETING 6:15 P.M.
Meeting was called to order at 6:15 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Attorney Conflict of Interest Issues relating to Land Division documents
Betty reported on concern expressed at the Plan Commission meeting regarding the Town Attorney’s review of development documents drafted by another member of his firm who is representing the developer. The concern stated was that this represents a conflict of interest for the Town attorney. Recently, another developer also asked to use the Town’s attorney to represent him when developing in the Town. The Town attorney indicated to him that he would do the work if this was approved by the Town. She requested clarification of policy on this issue and whether the Town should retain a second attorney for instances where there is conflict. Mike moved, 2nd by Gary to express the expectation to the Town Attorney that he and his firm not represent any developments in the Town of Rochester. Developers should be informed at their first consultation not to retain the Town’s law firm so there will be no conflict of interest. Motion carried.
A letter is to be drafted to Attorney Hotvedt explaining this position. The letter is to be signed by all three Board members.
Resolution #1-2006 to establish a procedure for amendment to the Town of Rochester Land Use Plan.
The issue of whether this procedure should be
utilized regardless of whether the Land Use Plan Committee was in session was
continued (from the March 13th meeting). Paul moved, 2nd
by Mike to adopt Resolution #1-2006 striking subsection 3.h. as follows: “
Additionally, Mike expressed concern over direction of the Land Use Plan Committee and their recommendation to require 50% contiguous open space for new land divisions in order to allow three-acre average density. He stated concern that this approach is again mandating cluster subdivisions. Mike feels the Land Use Plan should be flexible and allow the best use of the land vs. a rigid formula. Consensus was to allow the Land Use Plan Committee to continue their review of the Plan and to take this concern into consideration as the Plan progresses to the public hearing process.
Gary moved, 2nd by Mike to adjourn at 6:45 p.m. Motion carried.
Respectfully submitted:
Betty J. Novy, CMC Clerk-Treasurer
March 22, 2006 JT. TOWN/ VILLAGE OF ROCHESTER 7:00 P.M. BOARD MEETING
Meeting was called to order at 7:00 p.m. with the following Board members present:
Town of Rochester: Gary Beck, Paul Beere and Mike Weinkauf. Village of Rochester: Chris Denman, Jim Henning, Mark Tamblyn, Judy Karweik, Russell Kumbier and Bill Weidert. Dean Stapleton was absent.
Betty Novy, Clerk-Treasurer, was also present.
Town of Spring Prairie: Bob McIndoe, Town Supervisor.
Fire Department Equipment Truck Purchase: Dick Bosworth, Fire Chief
Dick clarified the proposal is to replace an existing equipment truck that was purchased in 1980 and has over 200,000 miles on it.
Originally, the Fire Company received quotes on a van style truck. The best price was $176,000. Unfortunately, it was discovered towards the end of the process that there were no seatbelts offered in the rear of the vehicle. Crash test requirements that are necessary to install them increased costs to the point that this style was no longer a reasonable option. March 22, 2006 JT. TOWN/ VILLAGE OF ROCHESTER 7:00 P.M. BOARD MEETING
Revised quotes reflect a commercial chassis with a five-man Freightliner cab and twenty-two foot box. The best quote combination reported was to obtain the chassis from Truck Country at $69,000; and to have Lynch Display Vans customize the box with doors, cabinetry, fixtures, a generator and lighting system at $136,755. This equates to a total of $205,755.
Besides carrying the necessary equipment, the vehicle will act as a command center including a bathroom facility, scene lighting, generator and conference area. The truck will also offer a place for displaced citizens to get out of the elements and commotion for house fires, traffic accidents and ice calls. It will also include an air fill station for re-filling tanks. The Fire Department has a boat for water rescue and several members are part of the dive team. The equipment truck will be utilized for rescues of this type as well.
Board members requested information on future equipment replacement purchases. Dick reported a Grass Rigg will be the next vehicle purchase scheduled for replacement in about three years. The grass rig is a pick up truck and costs will be approximately $25,000. In ten years, the tanker will have to be replaced (in the $200,000 range).
Mark Henningfeld recommended purchase of the chassis soon. New requirements go into effect in July for more stringent pollution control devices. These will add $10,000-20,000 to the cost.
Bob McIndoe questioned when monies will be needed. The Town of Spring Prairie’s budget has already been set for 2006. Dick reported if ordered soon, the chassis will be delivered sometime in June or July; and the box finished some time in December or January. The Fire Company will put the money down on the Chassis as required as long as this money is reimbursed. When ready, if the bill is paid to Lynch within 10 days, an additional 2% discount is offered.
Town and Village of Rochester Boards agreed it will be necessary to borrow funds for this purchase. 2006 Budget amendments will need to be made accordingly. Further consensus was not to require payment of the Town of Spring Prairie’s share until January of 2007. This will allow them to appropriately budget funds.
The useful life of the equipment truck was stated as 20 years.
Town Board: Paul moved, 2nd by Mike to approve purchase of the equipment truck subject to the Rochester Volunteer Fire & Rescue Company’s recommendation. Motion carried.
Village Board: Karweik moved, 2nd by Kumbier to approve purchase of the equipment truck for a total of $205,755. Motion carried.
The Clerk will calculate each municipality’s share and fax Spring Prairie’s amount to their Clerk.
Boundary Agreement Process
Betty reported the issue of Boundary Agreements is on the Village of Waterford’s Board meeting agenda for Monday, March 27th. This requires attendance of the joint committee members previously appointed. Bill Weidert stated he could not attend due to a schedule conflict. Chris Denman, Gary Beck, Mike Weinkauf and Betty Novy will attend and request Waterford’s consideration to enter into the Boundary Agreement process.
Bob McIndoe, Town of Spring Prairie, was also notified that Rochester will be contacting their Town in the near future to solicit their participation in a Boundary Agreement as well. Bob indicated the Town of Spring Prairie appreciates Rochester’s consolidation attempt and will most likely participate on the terms that a commitment is made not to annex any Town of Spring Prairie lands. Board members assured Bob that is not the intent of the Boundary Agreement and a condition of this nature will not create conflict.
Gary Beck moved, 2nd by Bill Weidert to adjourn at 7:58 p.m. Motion carried.
Respectfully submitted,
Betty J. Novy, CMC Clerk-Treasurer
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