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TOWN OF ROCHESTER Link to Town Board Meetings
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Link to Town Board Meetings |
January 14, 2002 Meeting was called to order at 7:00 p.m. with Gary Beck, Wayne Schrader and Nancy Klemko present. Jim Schilling, Engineer, Colleen Holder, Treasurer, and Betty Novy, Clerk, were also present. Kurt Petrie was present representing Lynch Truck Center. Determine appropriate quarterly rate for Lynch Truck Center. Kurt questioned whether incoming water could be metered and the Truck center billed on gallons entering the building. He indicated there is no other source of water which discharges into the sewer. He feels this would be an accurate way to determine billing amounts. Gallons of water could be compared to average household rates and a number of billing units established based on the comparison. Installation of an outgoing meter is very expensive. This is why they requested an intake monitor. Jim Schilling stated three questions associated with an incoming meter: the type of meter, who would be responsible for its upkeep and who will read it. His biggest concern is who would read it. The Sewer Utility does not have full-time employees to take on this task. He also suggested offering this type of billing arrangement for Lynch would set a precedent for future development. Jim indicated estimated flows taken from Wisconsin Department of Commerce charts for commercial septic field sizing would be a fair way to determine rates. The fourteen-unit billing rate previously proposed by the Sewer District is high. Gary indicated the procedure used for determining that unit count has been used for other commercial properties in the past, however the Board acknowledges the Truck Center is a unique situation. As the Hwy. 36 corridor develops, an intake meter might be the most accurate way of determining sewer use. However, the issues of who owns the meter, who reads the meter, and who is responsible for if it breaks down still need to be addressed. Kurt indicated the Truck Center was metered when located in Burlington. They were billed at the equivalent of 1.5 residential units. He indicated Lynch would be willing to install and maintain an inflow meter. Jim maintained the best way to approach this would be through estimated flows. He indicated a meter would be helpful in establishing a base rate, but that sewage flow generally becomes constant after that. Meanwhile, the Town would have taken on the burden of establishing a meter-reading program. Consensus of the Board was to have Jim look at Truck Center operations and, through observation, determine an appropriate rate. Gary moved, 2nd by Nancy to bill Lynch at 6.25 units temporarily, based on Wisconsin Department of Commerce estimated flows, until such time as a final rate is determined by the town engineer. Motion carried. Colleen indicated she is having problems with the billing program and would like to purchase a new one. The one she is considering would cost the Sewer Utility $1,000.00 if purchased alone. If the Village of Rochester purchases the program as well, cost would be $700.00 each. Consensus of the Board was to go ahead with the purchase. Gary moved, 2nd by Wayne to adjourn at 7:28 p.m. Motion carried. Submitted by: Betty Novy January 14, 2002 REGULAR BOARD MEETING 7:30 P.M. Meeting was called to order at 7:30 p.m. with Gary Beck, Wayne Schrader and Nancy Klemko present. Atty. Bill Phenicie, Jim Schilling, Engineer, Colleen Holder, Treasurer and Betty Novy, Clerk, were also present. Wayne moved, 2nd by Nancy to approve minutes of December 10th and December 19th meetings of the Town Board. Motion carried. Gary moved, 2nd by Wayne to approve January disbursements. Motion carried. Department Reports. Treasurer. Colleen reported balances as follows: Town General Fund Balance: $50,334.63 Town Money Market Balance: $568.186.49 (+ $1,182,205.54 in tax collections) Park and Recreation Balance: $23,765.54 Honey Lake Fund Balance: $14,142.19 Town Road Fund Balance: $40,816.72 Sewer Utility Balance: $1,440.56 Sewer Utility MMA Balance $42,179.38 Sewer Utility C.D.s $140,570.62 Sheriff’s Department. Sgt. Kacmarcik introduced Deputy Matthew Prochaska to those present. Deputy Prochaska indicated he has been working 2nd shift, checking on Town businesses and updating alarm and contact lists. After necessary ordinances are passed and become effective, he will begin addressing traffic violations and other community concerns. Fox River Prairie Subdivision: Developer’s Agreement and Final Plat. Mike Doble was present representing Golden Fields Development. The developer’s agreement is in its final form, but is awaiting final letter of credit amounts based on assessment done by the Town Engineer. Subdivision by-laws were given to the attorney today. Atty. Phenicie summarized where we are at in this process as follows:
Mike indicated a desire to start site grading. Installation of ground utilities will not begin until the final plat is signed. Nancy moved, 2nd by Gary to grant provisional approval to commence site grading of Fox River Prairie subject to erosion control measures being in place as required by the Town Engineer and acquisition of a “Notice of Intent” permit from the DNR. Motion carried. The developers are installing the lift station themselves. Mann Brothers will be the contractor. Original plans specified a large casing be placed under Hwy 36 to accommodate three force mains; one to be utilized for this development, the other two for future development. Due to new technology, Mann Brothers is able to directional bore HDPE Pipe under Hwy. 36. Pounding casings through is a much more expensive process. Directional bore technology makes the cost of installing sewer lines under Highway 36 more reasonable and will offer more flexibility in placement of future crossings. Consensus of the Board was to allow modification of plans to specify directional bore of only the one sewer main which serves this development. Jim will modify construction plans. Mike Doble indicated work on the lift station would begin as soon as the plat is signed. After Jim and Mike work out the financial figures together, the developers’ agreement, restrictive covenants and homeowner’s association documents should be ready for approval. These items will be on the agenda for February. Recommended 2002 Road projects: Town Engineer. Jim indicated Town roads were rated in 2001 using a PASER rating system. When entered into the PASER Pavement Management System, different scenarios on maintenance and reconstruction can be run. PASER was implemented through the State of Wisconsin; its goal being to make municipalities realize the importance of maintenance. Crack filling, shouldering and seal coating programs extend the life of roads and save money in the end. Jim presented two five-year street improvement plan simulations. He suggested budgeting $200,000.00 a year for street maintenance and improvements. $200,000 a year project simulations keep the Town’s overall road rating at 6.8 (based on a scale of 1 – 10, 10 being a newly constructed road). Each year a portion of those dollars would be set aside towards eventual reconstruction of N. Honey Lake Road in 2006. Jim estimated that cost at $605,000. He suggested the Town have road borings done on the road this year to determine roadbed condition. This will help to better estimate reconstruction costs for the future. The Board explained some goals in the N. Honey Lake Road project are to take out sharp curves and cut down the hill. Jim suggested pursuit of grading easements (vs. land purchase) to help cut down some of the costs. Jim further explained a new slurry seal on the market called Flex-seal. Demonstrations of the product look favorable for residential application. This product does not include the typical loose material associated with a seal coat. Jim recommended approximately $20,000.00 worth of maintenance projects like shouldering and crack filling and application of a slurry seal for Vergon Drive as 2002 projects. Gary indicated his desire to re-sealcoat the Greil-Mehring subdivision. Colleen reported a verbal indication made by a taxpayer that residents no longer want another seal coat on those streets. Jim indicated contractors might be hesitant to apply one seal coat on top of another for fear it may not adhere properly. Nancy moved, 2nd by Wayne to approve Jim assembling a bid packet for projects listed in Trial Two: a slurry seal on Vergon Drive and miscellaneous maintenance projects; all to be bid as one project. Motion carried. Resolution 1-2002 Adopting State and Municipal Bond Schedules (for ordinance enforcement). Wayne moved, 2nd by Gary to adopt the ordinance setting fine schedules. Motion carried. Ordinance 1-2002 providing for creation of “Chapter XXXVII – Traffic Code”, “Chapter XXXVIII – Snowmobiles”, and “Chapter XXXIX – Alcohol Offenses Committed by Underage Persons”. Nancy moved, 2nd by Gary to adopt Ordinance 1-2002. Motion carried. J.D. Trucking & Landscape: Road Department Issues. Jim Dignin explained he has been keeping a day-to-day log documenting problems on Town roads. He reports shouldering problems on Rowntree and Oak Knoll Roads. The shoulders have settled and have a negative pitch (meaning they are sloped towards the road). On Oak Knoll, he indicated only three out of 70 culverts are open. Most are crushed. He questioned who is inspecting culverts and suggested that he perform this function vs. the building inspector. He also reported a trailer parked on a road in association with some new construction that has remained unmoved for a substantial period of time and that the end of the “T” on Way-Mar Lane is being used for a driveway. Gary explained to Jim most of the problems being reported exist on roads the Town has not yet accepted. They will need to pass Town engineer inspection before final acceptance. Therefore, the developer will have to fix any problems- culvert or road damage- before the Town takes them over. Before any occupancy permit is issued, the building inspector will be checking culverts. New bond requirements are being considered to ensure this. Shouldering problems are to be reported to the Clerk who will refer concerns to the Town Engineer. Road obstructions should be reported to the Sheriff’s Department. No Parking & Weight Restriction Recommendations. Jim recommended a 5-Ton Weight Limit be established on N. Honey Lake Road and posted where it meets Maple Road. He indicated the Town of Burlington has a Class “B” Weight Limit posted and that this does not prohibit any truck from running empty on the road. He indicated weight limits would help preserve this road until reconstruction occurs. He also suggested N. River Road be posted with a weight limit and that Clover, Fernwood and Fox Knoll be posted “No Thru Trucks” as he routinely observes trucks cutting through that subdivision. Consensus of the Board was to refer weight limit recommendations and suggested shoulder repairs to Jim Schilling for review and comment. Kennel License Application: Carrie & Tom Orlovsky, 32712 Vista View Drive. Constable, Mike Hensel, reported favorably on the location to house four dogs. Nancy moved, 2nd by Wayne to approve the application. Motion carried. Plan Commission Appointments: Maureen Eckert, Ken Dahlstrom. Gary appointed Ken Dahlstrom as Plan Commission chairperson and Maureen Eckert to fill out the unexpired term of her husband, Don Eckert, through December 2002. An attempt to stagger terms shall be made at that time when all Plan Commission appointments expire. Equipment Storage Options. Wayne excused himself from the table for this issue. Gary reported on space Wayne has available for storage of Town road equipment. An 18’ x 18’ space in Wayne's barn is available for this purpose. Gary indicated Wayne should be compensated for space rental. The Town would have to pay if renting from any other place. Buzz and Pat Hurley indicate Wayne needs to inquire with Racine County Zoning as to whether this is allowable in his zoning district and what kind of permits he would need. Consensus of the Board was to table this item until next month. Operator’s License: Kathleen Depatis. A clean background check and evidence of holding an Operator’s License in the City of Burlington within the past two years was presented. Gary moved, 2nd by Wayne to approve the application. Motion carried. Office and Meeting Room Arrangements. The Clerk reported she was able to obtain office equipment from Racine County for the new deputy. Consensus of the Board was to have a new phone line wired into the meeting room for the Deputy. The Clerk also questioned whether partitions might be considered for separation of office and meeting room space. Clerk is to check into costs for the next meeting. Shared Purchase of Banquet Tables for Municipal Hall. The Clerk reported on replacement banquet tables available from Sam’s Club for $75.00 apiece. Those currently in use in the hall are in poor shape. The Village of Rochester Board approved 50% cost sharing on purchasing 12 new tables, contingent on Town Board approval. Wayne moved, 2nd by Nancy to approve the shared purchase. Motion carried. February 2, 2002 Wisconsin Town’s Association Meeting: Board of Review Training. Nancy, Wayne, Gary and Betty will attend. Clerk is to send registration form in. Public Comment: Jim Dignin requested No Parking restrictions be considered for next year, effective November through April 1st, to assist with snowplowing efforts. The Board will consider this for next year. Nancy moved, 2nd by Wayne to adjourn at 9:40 p.m. Motion carried. Submitted by: Betty Novy |