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TOWN OF ROCHESTER Link to Town Board Meetings
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Link to Town Board Meetings |
October 9, 2006 REGULAR BOARD MEETING 7:00 p.m.
Meeting was called to order at 7:00 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Betty Novy, Clerk-Treasurer, Christopher Birkett, Public Works Supervisor, and John Tierney, Engineer, were also present.
Pledge of Allegiance.
Mike moved, 2nd by Gary to approve minutes of the September 11 & 27, 2006 meeting as printed. Motion carried.
Gary moved, 2nd by Mike to approve October disbursements as follows. Motion carried.
Town General Fund Disbursements:
Mike moved, 2nd by Paul to approve
payment of $135,816.33 to Payne & Dolan for the 2006 Road improvement program.
Motion carried. Rochester Sewer Utility District #1 Disbursements:
Treasurer’s Report. Betty Novy read the report as follows:
A meeting date of Monday, October 16th was set to begin work on the 2007 Budget. Paul requested that Town outstanding loan amounts and rates be available at that meeting.
Sheriff’s Department. A written report was submitted showing the following statistics for September: one accident; sixteen speeding citations, twelve traffic citations, eight parking citations and twenty-four warnings were issued. Complaint statistics were as follows: twenty-two complaints originated through calls directly to the Sheriff’s Department; Deputy Prochaska assisted with nine additional complaints, originated twenty-eight on his own, and performed follow up on seven. He reported seventeen work days, 142.0 hours and 1,557 miles driven. Fifteen foot patrols were conducted. Deputy Prochaska reported it being a quiet Summer. Highway 36 will be down to one lane in one section for a while due to the by-pass project. He expects this will require additional attention. He will be on vacation during trick-or-treat hours, but will make sure staff is in the Town to cover. Additionally, Deputy Prochaska reported the lights on Case Eagle restroom facility are not coming on until after 8:00 p.m. Betty is to report this to Racine County Public Works.
Public Works Department. Christopher Birkett reported on the following monthly activities:
Consensus of the Board was to approve work with the Town engineer to develop a new five-year road improvement plan.
Engineering Report. John Tierney read his project report as follows:
Paul questioned the Town’s responsibility as to soil conditions on the Evergreen Drive Retail/ Office building site. It was noted the American Power Equipment building located next door had problems with their footings. John indicated it is up to the developer to perform their own soil analysis of the site.
Request to lift deed restriction to divide Lot 3 of a Certified Survey Map recorded in 2002 2433 Maple Road; Owner: Dolores (Dee) Prince
Paul reported on the Plan Commission’s recommendation on this request to further divide lot 3 of this CSM. They recommended the deed restriction stating “No further divisions” not be modified because of concerns regarding the precedent it would set and the importance of deed restrictions to the Land Use Plan. Mike indicated circumstances are unique in this instance due to the following issues:
Consensus of the Board was to refer this information to the Town attorney to determine whether these circumstances allow lifting the restriction without damaging the integrity of deed restrictions in the future. This issue is to be put on the agenda for the special Town Board meeting on October 16th.
Shouldering Proposals for Royal Hill Drive, Royal Hill Court and Hunters Glen Road
Chris Birkett provided three quotes as follows:
Consensus of the Board was to offer the work to Custom Grading at the stated price of $6,025.00 if it can be done by November 1st. If not, B.R. Amon is to be contacted with the same deadline.
First Amendment to Declaration of Restrictions: Rookery Landing Estates East and West
Correspondence from the Town attorney was reviewed stating the amendment requires lot owners to neatly maintain their lots prior to construction. Mike moved, 2nd by Gary to approve the First Amendment to the Declaration of Restrictions for Rookery Landing Estates East and West. Motion carried.
Resolution #8-2006 “Town of Rochester Resolution as to Cooperative Boundary Agreement” (with Village of Rochester and Town of Waterford)
Gary moved, 2nd by Paul to approve Resolution #8-2006. Motion carried.
Period for Public Comment.
Pat Hurley questioned the barn that was burnt down on N. Browns Lake Drive complaining about the smoke. Betty explained the property owner was given a citation.
Gary moved, 2nd by Mike to adjourn at 8:00 p.m.
Respectfully submitted,
Betty J. Novy, CMC Clerk-Treasurer
October 9, 2006 ROCHESTER SEWER UTILITY DISTRICT #1 BOARD 7:00 p.m.
Meeting was called to order at 7:00 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Betty Novy, Clerk-Treasurer, Christopher Birkett, Public Works Supervisor, John Tierney, Engineer, and Steve Godfrey, Engineer, were also present.
Repair proposal: Visu-Sewer Clean & Seal, Inc.
Chris reported on contact with Randy Belanger of Visu-Sewer Clean & Seal. An eight-foot sectional liner repair was quoted at $2,600.00, with any additional grout work to be billed at $230.00 an hour. Mike moved, 2nd by Paul to approve the proposal by Visu-Sewer for the repair. Motion carried.
Review of wastewater flows generated by the utility
Steve Godfrey reported on analysis of wastewater flows in comparison to the utilities customer base. He indicated flow rates are high and noted this is not uncommon in a system where existing homes, previously connected to private systems, are connected to a sewer system. These systems tend to have more infiltration than a new system where homes are connected directly at the time of construction. He was curious to see the calculations WRCSD uses to attribute infiltration to the un-metered section of the Town’s system. He did not feel installation of flow meters in an open channel situation will be accurate enough to determine whether the flows being charged to the Town are correct. Flow meter costs are high as installation and removal of the meters would be considered confined space entries.
Review method of unit charges assigned to Business Uses
Steve did express concern about the methods used to assign unit counts to commercial customers. He indicated the most accurate way to charge commercial customers is to meter them, either on their well pump or in the sewer lateral depending on the options available at any given location. It was noted Lynch Truck Center has a grinder pump in their sewer lateral. This would allow installation of a run-time meter to provide accurate flow amounts. He indicated there are many different ways communities assign unit counts when they do not have a water utility and are not metered. Whatever method is used, the intent is always to be fair so that the customer pays for actual use. Some communities base on the number of fixtures, other on the size of the water service running to the building. Steve will provide copies of some other municipality’s ordinances for further analysis. This issue was tabled until such time as that information is received.
Determine appropriate unit count/ connection fee for Groundup Opps Building
Betty reported a Residential Equivalent Unit (REU) count of 5.25 in initial computations on the Groundup Opps Building. The unit count was calculated using Dept. of Commerce estimated daily flows for commercial facilities for the proposed use of each area in the building (as presented on the original building plans) divided by the average daily household flow of 300 gallons. The developer is contesting the unit count saying it is too high. He reported a change in some possible uses of different areas of the building since the plans were initially drawn. However, at this point all uses are not known. Paul moved, 2nd by Gary to establish the unit count and connection fee for the Groundup Opps building at 5.25 units. Votes were: Paul: Aye; Gary: Aye; Mike: Naye. Motion passed.
Mike moved, 2nd by Gary to request that the developer install a meter on the building’s well-pump system so that water use and corresponding sewer charges can be accurately billed in the future, when the building is fully occupied. Motion carried.
It was noted if the initial unit count proves too high after actual use is analyzed, the developer may approach the Board to reconsider initial charges at that time.
Paul moved, 2nd by Mike to adjourn at 9:02 p.m. Motion carried.
Respectfully submitted:
Betty J. Novy, CMC Clerk-Treasurer
October 16, 2006 SPECIAL BOARD MEETING 7:00 p.m.
Meeting was called to order at 7:00 p.m. with Gary Beck, Paul Beere and Mike Weinkauf present.
Betty Novy, Clerk-Treasurer, Sandra Swan, Deputy Clerk-Treasurer and Christopher Birkett, Public Works Supervisor, were also present.
Request to lift deed restriction to divide Lot 3 of a Certified Survey Map recorded in 2002 2433 Maple Road; Owner: Dolores (Dee) Prince
Correspondence was reviewed from the Town attorney in regards to the circumstances of this request.
Based on the following conditions:
Mike moved, 2nd by Paul to approve the petition to remove the restriction on further division of the 10 acre parcel, subject to the conditions outlined in the submittal by the title owner of Lot 2 of the CSM and subject to the submission by the petitioner of an amendment to the certified survey map in recordable form and it's approval by the town attorney. Motion carried.
Review 2006 and work on 2007 Budgets
Board members reviewed year to date budget line items and formulated estimates through the end of 2006 and for the 2007 Budget as follows (summarized):
October 16, 2006 SPECIAL BOARD MEETING 7:00 p.m.
Consensus of the Board was to present these figures for the budget hearing on November 16th.
Paul moved, 2nd by Mike to adjourn at 8:42 p.m.
Respectfully submitted,
Betty J. Novy, CMC Clerk-Treasurer
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